SoA Now Accepting Applications for Office Assistant Position

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The School of Architecture is currently accepting applications for the Office Assistant position.

The SoA is looking for a thorough, detail-oriented individual to assist with the SoA’s marketing/communications efforts and day-to-day operation of the administrative office on a regular part-time basis (weekly schedule of approximately 25 hours per week). This position will report to the Head of School. The base pay is $15 per hour.

Access the online application form here.

Job Responsibilities:

Marketing & Communications

  • Manage email lists, including subscriber management and contact information updates, and assisting with creation of weekly newsletters.

  • Basic website content updates in provided templates. Experience with SquareSpace and/or other CMS a plus.

  • Update marketing collateral and other documents, such as business cards, and preparing files for print. Creating/editing flyers, handouts, posters, and other visuals and graphics as needed.

  • Assist with creation and management of content for new quarterly alumni newsletter.

Admission Assistance

  • Welcome prospective students and families and provide them with basic and directional information.

  • Prepare undergraduate and graduate admission mailings of letters, information packets, and prepare packages for college fairs.

  • Check-in received applicant materials and update applications in applicant management platform, SlideRoom.

General Office

  • Answer and direct phone callers, visitors, etc.

  • Organize and maintain the main office common areas.

  • Review inventory of coffee, water, office stationery, hand-outs, merchandise, and miscellaneous supplies. Place orders to replenish.

  • Scan documents for current use and archival purposes.

  • Enter all online calendaring for School events, room reservations, and meetings.

  • Provide administrative support for faculty research projects including organizational tasks, material orders/processing, and communications.

  • Collect and organize departmental statistics for annual reporting to Associations.


  • Set up rooms (arrange tables and chairs) for classes, meetings, order food and meet delivery personnel as needed. Return to assist with clean-up at end of the meeting.

  • Send requests for repairs/maintenance to FMS. Attend quarterly FMS meetings and report.

  • Work with custodial services to maintain inventory of trash bins, recycle bins, paper towels, soap, and miscellaneous supplies in studios.

  • Work with students in studio to keep the spaces clean and free of debris.

  • Oversee end of semester studio clean out.

  • Other duties as assigned.


  • High school/GED required.

  • At least 1 year of relevant administrative support experience.

  • Knowledge of Microsoft Office is imperative with experience using mail merges to create admissions documents, emails, name tags, etc. from provided data and templates.

  • Excellent organizational, customer service, and communication skills.

  • Attention to detail in producing public-facing written and visual communications, such as website, mailings, social media, etc.

  • Experience with MailChimp and/or other mailing list management tool preferred.

  • Experience with Adobe Creative Suite (InDesign, Photoshop, Illustrator) preferred

  • Weekend availability for event support may be required (6-8 times per year).

More Information:

Please visit “Why Carnegie Mellon” to learn more about becoming part of an institution inspiring innovations that change the world.

A listing of employee benefits is available at:

Carnegie Mellon University is an Equal Opportunity Employer/Disability/Veteran.